UMOJA - Enterprise Resource Planning (ERP)

UMOJA is an enterprise resources planning initiative that aims to completely re-examine and improve the United Nations business processes and align them with commonly accepted best practice. UMOJA will enable the Secretariat to work together more effectively on behalf of our constituents and beneficiaries. To support this effort, UMOJA will implement a new integrated enterprise resource planning (ERP) system that will help us improve our management of human, financial, and physical resources. This initiative will analyse and re design current work processes in these areas to achieve maximum efficiences. ARMS has a strategic partnership with UMOJA to ensure the benefits of recordkeeping best practice are an integral part of UMOJA initiatives.


United Nations Enterprise Content Management Project (ECM)
The Secretariat is now planning implementation of an Enterprise Content Management system to support information management and knowledge sharing through a single, integrated, secure and comprehensive system for all types of information. The system will provide electronic document management, workflow, web content management, web portal, records and archive management, digital asset management and collaboration functionalities.

ARMS is providing recordkeeping expertise to this broad, collaborative effort to ensure that the system meets UN and best practice recordkeeping standards. In particular, ARMS will oversee development of appropriate retention schedules and related function-based taxonomies.

 

Reform: Improved access to United Nations information
The outline of the Secretary-General's February 2006 management reform report includes actions designed to align administrative processes with best practices in matters of accountability and transparency. With direct relevance to ARMS is the objective to improve access to UN information.

To support improved access, ARMS is assessing:

  • current policies for access to UN records
  • practices for applying security classifications to UN records to ensure uniform restrictions on access to information and to facilitate the declassification process
  • and requirements for implementing an information disclosure programme in the Secretariat