How do I search for…?
A specific person?
- Start with an “Any Field” search with the person’s full name in our Search Engine. Try alternative spellings, maiden names, or only using the surname. You can also combine the name with other relevant words (e.g. name office or event) depending on the number of results you get. In addition, for the following types of people, bear the following in mind
- UN Staff: Most likely, only high-level officials will be named in folder titles. Otherwise, you can search by relevant offices, committees, or topics. Secretaries-General files (especially series of correspondence, country files, or on relevant topics) may also contain mention of specific staff members. For current staff members, please contact us with the nature of your request.
- UNRRA Staff: Contact us with the person's name (including maiden name if applicable), date of birth and place of birth. If we have the personnel file of that individual, you will be asked to provide us with proof of relationship. Please be aware, only the files of staff recruited internationally (called Class I) were microfilmed and kept by the UN. If the staff member you are looking for was recruited locally (Class II) or was employed via a volunteer agency (Class III), their files were not kept.
- Other individuals (diplomats, politicians, etc.): see “UN Staff”. Additionally, their papers may be deposited with a university or in their national archives. Do a Google search for their name and “papers” or “archives”.
- Our main photograph collections are United Nations Relief and Rehabilitation Administration (UNRRA), United Nation Korea Reconstruction Agency (UNKRA) and the construction of the Secretariat Building in New York. The Department of Public Information has a comprehensive database of official United Nations photographs and videos.
Records from the General Assembly, Security Council and Economic and Social Council (ECOSOC)?
- Archival records related to the General Assembly, the Security Council and ECOSOC typically show the interactions between these bodies and various United Nations Secretariat offices. The full text of all resolutions, speeches, letters, meeting minutes, transcripts are managed by the Dag Hammarskjold Library. The United Nations Yearbook highlights major decisions and actions for each year.
The records of former Secretaries-General Kofi Annan and Ban Ki-Moon? Typically, archives are closed for 20 years after the documents are created (i.e. a document from 1999 would become available for research in 2019. However, records of these two former Secretaries-General were reviewed at the end of their terms for immediate disclosure. All were digitized, and the vast majority are available via our search engine (using title and full-text search). They are NOT, however, available physically in our reading room. Start with the research guides for the former Secretaries-General.
Non-typical reference numbers? Reference numbers or codes (i.e. not in the S-0000-0000-0000 format) are legacy reference numbers either from previous archive catalogues or internal UN filing systems. Reference staff may be able to assist you in cross referencing these numbers with our cataloguing system. However, the numbers are from the office of origin filing system and are not something we can use to search the records.
Access digitized archives at home? Yes - search engine -> Browse by Digital Object
Get access to Strictly Confidential/Non-Disclosed documents? Potentially - please email us a list of the files you'd like access to, and our reference staff will initiate the declassification review process.
Get access to documents less than 20 years old? Potentially - please email us a list of the files you'd like access to, and our reference staff will initiate the access review process.
Modify the dates of my visit? Yes, if we have space – please email the reference staff for confirmation. Due to high interest, if you miss your scheduled visit without emailing the reading room staff, your reservation will be cancelled and given to someone else.
Come in early / stay late? No. Hours are 9:00 am -5:00 pm, with folders returned to reference desk staff by 4:30 pm.
Use UN Archive material for publication? Yes, if property cited.
Have documents digitized by ARMS staff? Yes - for researchers who cannot come to New York in person, we offer limited digitization, depending on available resources. Typically, this is 3-5 folders or 5 photos.
Make copies of documents? Yes, although we do not provide copying services using our copy machine or scanner - please bring a digital camera to document the files you wish to consult.
Use my camera / phone / tablet to take photos? Yes.
Borrow ARMS’ camera? Yes.
Use my own scanner? Maybe - the specific model must be approved by the archivist in advance of your visit.
Leave my suitcase/laptop/backpack here overnight? No.
Bring my luggage for the day when in transit to airport? Yes.