Retention Schedules

The best way to manage official records and convenience copies is to ensure your office establishes and abides by UN retention schedules. These schedules help you identify whether your office is the Office of Record for a particular activity or whether another office is responsible for keeping those records. If the record contains evidence, and if your office is the Office of Record, and if you are the person in your office responsible for storing the record, you should keep it. If your office is not the Office of Record, you should consider the document to be a convenience copy, and you should keep it only as long as you need for reference. Always follow UN retention schedules and UN ARMS guidance to help you manage your records.

ARMS

Retention Schedules by UN Office

General Schedules

Download

 

Records Common to All United Nations Offices

RCUN

 

United Nations Secretariat ICT

ICT

 

Capital Master Plan

CMP

Advisory Committee on Administrative and Budgetary Questions

 

 

Secretariat of the Advisory Committee on Administrative and Budgetary Questions

ACABQ

Board of Auditors

 

 

Secretariat of the UN Board of Auditors

UNBA

Department of Economic and Social Affairs

DESA

Department of General Assembly and Conference Management

 

 

Contractual Translation Unit

CTU

Department of Management

 

 

Office of Central Support Services

 

 

 

Facilities and Commercial Services Division

 

 

 

 

Commercial Activities Service

CAS

 

 

 

 

Archives and Records Management Section

ARMS

 

 

 

Facilities Management Service

FMS

 

 

 

 

Garage Administration

GAR

 

 

Procurement Division

 

 

 

 

Procurement Service

PROC

 

Office of Human Resources Management

 

 

 

Office of Human Resources Management

OHRM

 

Office of Programme Planning, Budget and Accounts

 

 

 

Accounts Division

ACCT

 

 

Controller’s Office

CONT

 

 

Peacekeeping Finance Division

FIN

 

 

Program Planning and Budget Division

PPBD

 

 

Treasury

TREA

 

Office of the Under-Secretary-General for Management

 

 

 

Headquarters Committee on Contracts and Property Survey Board

HCCPSB

Department of Peacekeeping Operations

Department of Field Support

Field Missions

 

 

Departments of Peacekeeping and Field Support

PHRS

 

Field Missions

PKO

Department of Political Affairs

DPA

Department of Public Information

 

 

Strategic Communications Division

SCOM

 

 

United Nations Regional Information Centre for Western Union

UNRIC

Department of Safety and Security

DSS

Executive Office of the Secretary-General

EOSG

Office of the Administration of Justice

OAJ

Office for Disarmament Affairs

ODA

Office of Internal Oversight Services

 

 

Internal Audit Division

IAD

 

Investigations Division

ID

Office of Legal Affairs

OLA

United Nations Fund for International Partnership

UNFIP

United Nations Ombudsman and Mediation Services

UNOMS

Note: Please use the Guideline for Retention Schedule Implementation