Retention Schedules
The best way to manage official records and convenience copies is to ensure your office establishes and abides by UN retention schedules. These schedules help you identify whether your office is the Office of Record for a particular activity or whether another office is responsible for keeping those records. If the record contains evidence, and if your office is the Office of Record, and if you are the person in your office responsible for storing the record, you should keep it. If your office is not the Office of Record, you should consider the document to be a convenience copy, and you should keep it only as long as you need for reference. Always follow UN retention schedules and UN ARMS guidance to help you manage your records.
Retention Schedules by UN Office
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General Schedules |
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Records Common to All United Nations Offices |
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United Nations Secretariat ICT |
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Capital Master Plan |
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Advisory Committee on Administrative and Budgetary Questions |
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Secretariat of the Advisory Committee on Administrative and Budgetary Questions |
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Board of Auditors |
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Secretariat of the UN Board of Auditors |
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Department of Economic and Social Affairs |
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Department of General Assembly and Conference Management |
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Contractual Translation Unit |
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Department of Management |
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Office of Central Support Services |
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Facilities and Commercial Services Division |
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Commercial Activities Service |
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Archives and Records Management Section |
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Facilities Management Service |
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Garage Administration |
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Procurement Division |
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Procurement Service |
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Office of Human Resources Management |
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Office of Human Resources Management |
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Office of Programme Planning, Budget and Accounts |
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Accounts Division |
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Controller’s Office |
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Peacekeeping Finance Division |
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Program Planning and Budget Division |
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Treasury |
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Office of the Under-Secretary-General for Management |
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Headquarters Committee on Contracts and Property Survey Board |
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Department of Peacekeeping Operations Department of Field Support Field Missions |
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Departments of Peacekeeping and Field Support |
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Field Missions |
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Department of Political Affairs |
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Department of Public Information |
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Strategic Communications Division |
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United Nations Regional Information Centre for Western Union |
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Department of Safety and Security |
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Executive Office of the Secretary-General |
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Office of the Administration of Justice |
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Office for Disarmament Affairs |
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Office of Internal Oversight Services |
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Internal Audit Division |
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Investigations Division |
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Office of Legal Affairs |
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United Nations Fund for International Partnership |
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United Nations Ombudsman and Mediation Services |
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Note: Please use the Guideline for Retention Schedule Implementation