Field Information Management
Records and information are important key assets of held by and used in all field operations. They are critical to make decisions and provide evidence of their daily operationsactivities. As such they should be managed with full accountability and transparency; and above all, records and information should be protected. This is particularly true when missions are in transition. This page provides essential guidance to manage records and information during the life of field missions, including their transition. These tools can be applied in Peace Operations, Special Political Missions or Good Offices.
Policy and Guidelines
United Nations Records and Archives Policy Framework
Guide for Senior Leadership on Field Entity Closure - January 2019 (Administration, Records and Archiving)
DOS/ARMS SOP on Field Entity Closure: Paper and Digital Records and Archives
- Annex 1: Field Entities Closure Records Checklist
- Annex 2: Field Entities Closure- Informartion and Records Management Workflow
- Annex 3: Template for Records and Archives Closure Plan
- Annex 4: Template for High Level Paper Inventory
- Annex 5: Information Asset Register Template
- Annex 6: Guidelines for Transfer of Records to ARMS
- Annex 7: Instructions for shipping Paper Records to UNHQ
- Annex 8: Instructions for Shipping Records to OHCHR
- DPKO/DFS SOP on Information Labelling, Filing and Cleanup (includes Field Retention Schedules)
The United Nations Archives Records and Management Sections developed an e-learning tool for anyone who wants to learn about the basic framework and principles for records and information management. It covers both paper or digital information assets. Basic training on records and information is available on our website and through Inspira where a certificate of completion can be issued.
We also provides records and information training sessions on demand through Microsoft Teams or Webex, particularly during mission start-up or transition.